Share a bot with the team

Member·4 minutes to read

What this does for you

This page covers sharing one of your bots with your team, and adding a teammate's shared bot to browse read-only.

Before you start

  • Your organisation is a team organisation — a personal organisation has no one to share with.
  • You either own the bot you want to share, or a teammate has already set theirs to Team visibility.

Steps

  1. Set your bot's visibility to Team, in the Visibility card of Make a bot, and set it up. Only the bot's owner can change this. <!-- shot: team-bots-01-phone.png | The Visibility card set to Team, on a phone --> <!-- shot: team-bots-01-desktop.png | The Visibility card set to Team, on a desktop -->
  2. Open Team bots in the sidebar foot. It's shown only in a team organisation. <!-- shot: team-bots-02-phone.png | The Team bots rail button, on a phone --> <!-- shot: team-bots-02-desktop.png | The Team bots rail button, on a desktop -->
  3. Browse what your teammates have shared. Each row shows the bot's avatar, name, title, and who owns it; your own bots never appear here. <!-- shot: team-bots-03-phone.png | The Team bots browser, on a phone --> <!-- shot: team-bots-03-desktop.png | The Team bots browser, on a desktop -->
  4. Add a bot with its Add button. This gives you a read-only view of the owner's own conversation with that bot, not a conversation of your own. <!-- shot: team-bots-04-phone.png | Adding a shared bot, on a phone --> <!-- shot: team-bots-04-desktop.png | Adding a shared bot, on a desktop -->
  5. Open the added bot from your sidebar. Its composer is replaced with a notice naming the owner, and its Settings show the same fields as plain text, with no input and no button. <!-- shot: team-bots-05-phone.png | A shared bot's view-only chat, on a phone --> <!-- shot: team-bots-05-desktop.png | A shared bot's view-only chat, on a desktop -->
  6. Remove a bot you no longer want to follow with Remove, or stop sharing your own bot by switching its visibility back to Only me — this ends every teammate's access to it at once. <!-- shot: team-bots-06-phone.png | Removing a shared bot, on a phone --> <!-- shot: team-bots-06-desktop.png | Removing a shared bot, on a desktop -->

A worked example

Asking a teammate to share their bot with the team:

Can you set BillingBot's visibility to Team? I'd like to add it and follow along.

What can go wrong

What you seeWhyWhat to do
That bot is not shared with the team.The bot's owner has not set it to Team visibility, or has since turned sharing off.Ask the owner to set its visibility to Team.
Only the bot's owner can change who sees it.Visibility is an owner-only write.Ask the bot's owner to change it.
Only the bot's owner can change this bot.You've opened a shared bot read-only; every write on it is owner-only.Ask the owner to make the change, or duplicate the bot for your own copy.
Only the owner can stop this run.A shared bot's run belongs to its owner, even while you're watching it.Ask the owner to stop it.
A personal organisation has no members to manage.Sharing needs a team organisation.Switch to a team organisation, or create one.

See also

Last verified against build 9e6bdf2.